The Ultimate Free Printable To-Do List for Wedding & Planner

If you're reading this, then chances are you just got engaged! Congratulations!

Now comes the daunting task of planning your dream wedding. Don't worry; help is on the way!

I designed this free downloadable wedding planner to guide you through the wedding planning process from A to Z.

With this handy tool, which includes a printable to-do list for wedding tasks, you'll be able to:

• Stay organized and feel under control
• Save time and money in many different areas
• Have fun planning your big day

Planning a wedding is an exciting yet challenging journey, filled with countless details and decisions. This planner includes everything you need to keep your big day on track, from budgeting and inspiration boards to guest lists and seating charts.

What's Included in Our Free Downloadable Wedding Planner

Our wedding planner consists of 44 meticulously designed pages to guide you through every step of your wedding planning process. Here's what you'll find inside:

• Wedding Planning Cover & Dividers: Organize your planner binder into sections for easy access.
• Wedding Planning Checklist: A month-by-month guide to keep you on schedule.
• Wedding Budget: Track your expenses and stay within budget.
• Inspiration Board: Collect ideas and inspiration for your wedding theme.
• Vendors Contact List: Keep all vendor information in one place.
• Guest Mailing List & Guest List Tracker: Manage your guest list efficiently.
• The Bridal Party: Details about your bridal party members.
• Wedding Seating Chart: Plan your reception seating.
• Calendars, Daily Planner, Weekly Planner, To-Do List: Stay organized with various planning tools.

 >> Download Your Free Printable Wedding Planner Here <<  

12-Month Wedding Checklist

Let's break down the essential tasks for each month leading up to your wedding. This comprehensive wedding planning checklist will ensure you don't miss a thing.

12 Months Before

• Announce Your Engagement: Start by sharing the big news with family and friends. This can be done in person, over the phone, or through a creative social media post. An engagement party is a great way to celebrate and formally announce your engagement.
• Print This Wedding Planner: Create a binder to keep everything organized in one place. This physical binder will be your go-to resource throughout the planning process, helping you track progress and stay on top of tasks.
• Set the Wedding Date: Choose a date that works for you, your partner, and your families. Consider the season, weather, and any significant dates that may conflict. Keep in mind that popular dates may require booking well in advance.
• Pick a Location: Decide on the venue for your wedding. Whether it's a local church, a beach resort, or a rustic barn, make sure it fits your vision and budget. Visit potential venues to see them in person and discuss availability.
• Set Your Wedding Budget: Establish your budget and divide the costs. Prioritize what's most important to you and allocate funds accordingly. This will help you avoid overspending and ensure you have enough for all the essential elements.
• Hire a Photographer for Engagement Photos (optional): Capture this special time with a professional photoshoot. Engagement photos can be used for save-the-dates, your wedding website, or simply as a keepsake.
• Plan Your Engagement Party: Choose the location, date, guest list, catering, and drinks. This is a fun way to celebrate your engagement and introduce both families. It can be as formal or casual as you like.
• Hire a Wedding Planner (optional): If you feel overwhelmed or want professional help, a wedding planner can handle much of the organizational stress. They have industry connections and experience that can save you time and money.
• Get Inspired: Visit Pinterest, wedding blogs, and start collecting wedding ideas. Create a vision board with colours, themes, and styles you love. This will guide your decisions and help communicate your vision to vendors.
• Choose a Wedding Theme: Decide on the style and colour scheme. Whether it's classic, boho, modern, or vintage, your theme will influence many aspects of your wedding, from invitations to decor.
• Create an Initial Guest List: Organize addresses and consult with parents about the guest list. This is a preliminary list that can be adjusted as you finalize details. Keep track of addresses for sending invitations.

Ambra Printable Save the Date Template

9 Months Before

• Choose Your Wedding Party: Select your maid of honour, best man, bridesmaids, groomsmen, flower girl, and ring bearer. These are your closest friends and family who will support you throughout the planning process and on the big day.
• Start Searching for Your Wedding Dress: Begin the dress hunt early to allow time for fittings and alterations. Visit bridal boutiques, try on different styles, and find the one that makes you feel beautiful.
• Think About Bridesmaids' and Flower Girl Dresses: Plan their outfits to complement your wedding dress and theme. Consider colours and styles that will look good on everyone in your bridal party.
• Research and Book Venues: For the rehearsal dinner, ceremony, and reception. Secure your venues early to ensure availability. Discuss details and any specific requirements with the venue coordinators.
• Sample Food and Select a Caterer: If the venue doesn't offer catering, find a caterer that fits your budget and taste. Attend tastings to finalize your menu.
• Select an Officiant: Choose who will marry you. This could be a religious leader, a justice of the peace, or a close friend who's ordained.
• Book Music: Hire a band or DJ for the ceremony and reception, and send them a song list. Choose music that reflects your taste and will keep guests entertained.
• Hire a Photographer and/or Videographer: Secure professionals to capture your wedding day. Review portfolios and meet with them to discuss your vision.
• Plan Your Honeymoon: Start planning your getaway. Research destinations, check travel requirements, and book accommodations and flights.

6-8 Months Before

• Order Your Wedding Dress: Ensure it arrives on time and schedule fittings. Make sure to leave time for any necessary alterations.
• Order Groom's Attire: Pick the perfect suit or tuxedo for the groom. Coordinate with the overall wedding theme and the bride's attire.
• Order Attire for Bridesmaids and Groomsmen: Don't forget the flower girl and ring bearer. Make sure everyone's attire is ordered well in advance to allow time for fittings and adjustments.
• Finalize Guest Lists: Collect phone numbers and addresses. Use these to send out save-the-dates and invitations.
• Send Save-the-Dates: Email or mail them six months in advance for local weddings and 8 months for destination weddings. This gives guests plenty of time to plan and make travel arrangements.
• Book Your Florist: Plan bouquets, centrepieces, and other floral decorations. Discuss your vision and budget with the florist to ensure everything aligns with your theme.
• Order the Cake: Choose your design and flavours. Schedule a tasting to finalize your selection.
• Book Honeymoon Accommodation and Flights: Secure your travel plans to avoid last-minute stress.
• Reserve Hotel Rooms for Guests: Ensure out-of-town guests have a place to stay. Negotiate group rates if possible.
• Create a Registry: Set up your wedding gift list. Include a variety of items at different price points to accommodate all guests.
• Finalize Ceremony Order and Legal Documents: Work with your officiant to plan the ceremony. Ensure all legal documents are in order.
• Reserve Rentals: Chairs, tents, linens, lighting, sound system, etc. Confirm all rental details and delivery times.

Ella Wedding invitation suite template

3-5 Months Before

• Order and Mail Invitations: Send out your wedding invitations to give guests ample time to RSVP.
• Purchase Additional Stationery: Thank you notes, menus, place cards, etc. Ensure all stationery matches your theme.
• Arrange Wedding Day Transportation: Plan how everyone will get around on the day of the wedding. This includes transportation for the wedding party and any necessary shuttles for guests.
• Book Hair and Makeup Trials: Test your wedding day look to ensure you're happy with it. Schedule these trials well in advance.
• Organize Legal Documents: Passports, birth certificates, marriage licenses, etc. Ensure all necessary documents are up-to-date and ready.
• Finalize Menu and Flowers: Confirm details with your caterer and florist. Make any final adjustments to your selections.
• Order Wedding Favors: Choose something special for your guests to take home. This could be a small token that reflects your theme or personal taste.
• Buy the Rings: Make sure they fit perfectly and are ready for the big day.
• Finalize Ceremony Readings: Decide on any readings or personal touches for the ceremony. Confirm with those who will be reading.
• Create Timeline for Ceremony and Reception: Plan the day's events in detail to ensure everything runs smoothly.

2 Months Before

• Update Guest List: Track RSVPs and follow up with non-responders. This is essential for finalizing your seating chart and catering numbers.
• Meet with Photographer and Videographer: Discuss shots and ideas to ensure they capture all the desired moments.
• Confirm Bookings: Call all vendors and venues to confirm details and appointments. Ensure everyone is on the same page.
• Enjoy Your Bridal Shower: Celebrate with loved ones and enjoy this special pre-wedding event.
• Final Dress Fitting: Ensure your dress fits perfectly. Make any final adjustments.
• Get Your Marriage License: Make it official by obtaining your marriage license. Check the requirements in your area.
• Purchase Gifts for Wedding Party and Parents: Show your appreciation with a thoughtful gift.
• Finalize Vows and Readings: Confirm with your officiant and any readers.
• Send Rehearsal Dinner Invitations: Plan for the night before the wedding.
• Begin Seating Plan: Organize your seating arrangements and order place cards.

1 Month Before

• Send Final Guest Count to Caterers: Update meal preferences and confirm the final number of guests.
• Pick Up Wedding Dress and Bridesmaid Dresses: Ensure everything fits perfectly.
• Pick Up Groom's Suit: Make sure it's ready and fits well.
• Pick Up Wedding Rings: Ensure they fit properly and are ready for the ceremony.
• Reconfirm Delivery Details: For cake, flowers, and rentals. Double-check all arrangements.
• Have Final Meetings: With officiant, photographer, and videographer. Confirm final details and timelines.
• Pack an Emergency Kit: Be prepared for any situation with a kit that includes essentials like safety pins, pain relievers, and makeup touch-ups.
• Confirm Honeymoon Bookings: Double-check travel plans and accommodations.
• Have Your Bachelor and Bachelorette Parties: Celebrate with friends and enjoy a fun night out.

Marisol Wedding Welcome Sign Template

Wedding Week

• Send Timeline to Wedding Party: Ensure everyone knows the plan and their roles.
• Pack Bags for Honeymoon: Get ready for your trip immediately after the wedding.
• Get a Manicure and Pedicure: Pamper yourself and ensure you look your best.
• Deliver Items to Reception Venue: Decorations, favours, place cards, guest book, etc. Ensure everything is ready and in place.
• Have a Wedding Rehearsal: Practice with the wedding party, followed by a rehearsal dinner.

The Day Before

• Check the Weather Forecast: Make contingency plans if necessary. Ensure you're prepared for any weather.
• Pack the Car: Include your overnight bag and honeymoon luggage.
• Have Extra Money on Hand: Be prepared for unexpected expenses.
• Get a Good Night's Sleep: Rest up for your big day.
• Congratulations, You Made It! Enjoy your special day knowing you're well-prepared and everything is in place.

>> Download the 12 Month To-Do List for Wedding Here<<

Make Your Wedding Planning Journey Enjoyable

Planning your wedding doesn't have to be a stressful experience. In fact, it can be quite fun! So go ahead and download this Wedding Planner and checklist. Print it out, fill it in, and enjoy the process of creating your perfect day.

 Remember to visit our shop for all your wedding stationery needs. From save-the-dates to on-the-day stationery, we've got you covered. Happy planning!