| Wondering what to write in your wedding welcome letter? This guide walks you through exactly what to include, how to say it, and how to make it personal. We’ll also share sample wedding welcome letter wording, tips on combining your wedding welcome bag itinerary, and real wedding welcome note messages your guests will adore. |
Your guests have made it—after planes, trains, and more than a few “wait, what time is the shuttle?” group chats. They carved out time, booked flights, arranged childcare, and showed up for you, ready to celebrate your love.
At check-in, they’re handed a welcome bag full of curated treats and local finds. But then comes the moment:
No note.
No warm welcome.
No clue what’s happening next.
Cue the questions.
“Are we meeting for dinner tonight?”
“Where’s the ceremony again?”
“Wait… was I supposed to bring something to brunch?”
This is where a wedding welcome letter quietly saves the day.
It's a small detail, yes—but one that makes a big impact. It’s your first chance to connect with your guests personally, show them just how much it means to have them there, and help them settle into the celebration with ease.
In this guide, we’ll walk you through what to include in your letter, how to strike the right tone (whether you’re formal, playful, or somewhere in between), and give you real wording examples you can borrow or tweak to make your own.
What Is a Wedding Welcome Letter?
A wedding welcome letter is a short, printed note tucked into your welcome bags or handed out at hotel check-in. It welcomes guests to the celebration, thanks them for making the trip, and gives them a gentle nudge about what’s coming up next.
Think of it as the warm hug that kicks off your weekend—while the itinerary card handles the logistics.
Why You’ll Want One
Yes, your guests will love the snacks. But your welcome letter is where they’ll feel the love.
It helps:
- Make guests feel seen, appreciated, and part of something special
- Prevent those “what time is the ceremony again?” texts
- Set the tone for the weekend—whether it’s laid-back, elegant, joyful, or all three
- Double as a keepsake (especially when paired with beautiful stationery)
And if you’re including a wedding itinerary card, you can reference it here so everything stays clean, cohesive, and easy to follow.
What to Include in Your Wedding Welcome Letter
Here’s a simple checklist to guide your message:
- A warm greeting – Friendly, welcoming, and true to you
- Your names – First names are perfect (you’re among friends)
- Gratitude – Thank them for making the effort to be there
- What’s ahead – Mention key events or reference the itinerary
- A personal touch – An inside joke, a fun memory, or a local tip
- Contact info (optional) – A go-to person in case of last-minute questions
- Your sign-off – Sweet, casual, cheeky—it’s your voice
Wedding Welcome Letter Examples (8+ Wording Ideas to Make Your Own)
Need a starting point? Here are a few different styles to spark ideas—feel free to mix, match, and make them yours.
1. The Short + Sweet
Welcome to our wedding weekend!
We’re so happy you’re here and can’t wait to celebrate together. Thank you for making the journey—it means the world to us.
With love,
Emma & Alex
2. The Romantic
Dearest friends & family,
Thank you for traveling near and far to be with us. Your presence makes this weekend even more meaningful. We hope the next few days are filled with laughter, connection, and memories you’ll carry with you—just like we will.
All our love,
Bella & Matteo
3. The Lighthearted One
We’re getting married!
And you made it! We’re so glad you’re here. This bag includes snacks, survival essentials, and zero refunds (kidding... mostly). We hope you have the best time, and if Aunt Cheryl starts a Conga line, just roll with it.
Cheers,
Natalie & James
4. Destination Wedding Welcome
Bienvenidos to our wedding weekend in Tulum!
We know it’s no small thing to travel for a wedding, and we’re beyond grateful you made the trip. Enjoy the view, soak up the sun, and get ready for some unforgettable memories.
Love,
Sofia & Lucas
5. The Weekend Warrior
Welcome!
We’re thrilled you’re here to celebrate with us. This weekend is full of fun—from cocktails to farewell brunch—so we’ve included a full itinerary to help you keep track of it all.
Thank you for being part of this chapter. We can’t wait to dance the night away with you!
With gratitude,
Riley & Sam
6. The Personal Story
Hi, you beautiful humans.
When we first met (at a tiny coffee shop—ask us later), we imagined this day. And we pictured you in it. Thank you for showing up, for cheering us on, and for being part of our beginning.
Let’s make it unforgettable.
Love always,
Tessa & Jonah
7. The Local Love Note
Welcome to Charleston!
We hope you love this city as much as we do. Be sure to swing by Black Tap Coffee and stroll down Rainbow Row. Your weekend itinerary is included, but if you get lost, just follow the sound of bad karaoke.
xo,
Lila & Grant
8. The Culturally Inclusive Message
Welcome to our wedding celebration!
We’re so honored to share this time with you. Over the next few days, we’ll be celebrating with traditional ceremonies, joyful dancing, and yes—a whole lot of food.
You’ll find explanations of each event in your itinerary, but if you’re ever unsure, just ask—we’re here to make you feel at home.
With love,
Meera & Jordan
Bonus: For Elopements or Intimate Weddings
We’re so glad you’re here.
This celebration wouldn’t be the same without you. Thank you for being part of our closest circle—and for witnessing the start of our forever.
Big hugs,
Ivy & Devon
Where to Share Your Welcome Letter
You’ve got options:
- Inside your wedding welcome bags
- On the front of your itinerary card
- At hotel check-in (on the bed or at the front desk)
- Digitally via email or your wedding website
- At the welcome table before your first event
Pro tip: Keep an extra copy or two—photographers love including these in flat lay shots.
Match the Design to Your Wedding Vibe
Your welcome letter should feel like it belongs to your wedding—whether your aesthetic is dreamy garden romance or a breezy coastal celebration.
Our Wedding Welcome Letter & Itinerary Template makes it easy. Choose a design, edit your text, and print (or send digitally) in just a few clicks.
Want to Make This Ridiculously Easy?
If writing from scratch makes you want to elope... we’ve got you.
Our done-for-you template includes:
- Editable welcome letter wording
- A matching itinerary card with icons
- Multiple design styles to match your wedding theme
- An easy-to-use online editor (no software needed)
- Instant download + step-by-step instructions
Grab your Wedding Welcome Letter & Itinerary Template here →
Final Thoughts: A Little Letter, A Lasting Impression
Your wedding welcome letter might be a small piece of paper—but it holds a whole lot of heart.
It’s your first hello. Your quiet thank-you. Your warm hug after a long journey.
It’s the moment your guests go from travelers to insiders—invited not just to attend, but to belong.
So don’t stress over making it perfect. Just make it you. A little bit personal, a little bit practical, and a whole lot of heart.
You bring the love—we’ll help with the letter.
