Wedding Details Card: What to Include & How to Word It

"Where should I squeeze in the accommodation info? On the back of the RSVP card? In tiny font on the envelope flap?"

Jane's frustration bubbled over as she stared at her computer screen, the elegant script and soft pastel colours of her wedding invitation taunting her.

She'd spent countless hours perfecting the design, tweaking every detail, imagining the delighted faces of her guests as they opened it. Yet here she was, faced with the reality that she COULDN'T FIT all the critical details without turning it into a chaotic mess. Essential information like the wedding venue and RSVP instructions were getting lost in the mix, and she was left wondering if her guests would end up at the wrong location on the big day.

Sound familiar?

If you're knee-deep in wedding planning and wondering how to share all those essential details with your guests, you're in the right place.

Let's explore how a wedding details card can be your saving grace, ensuring your invitations are both beautiful and informative.

What Is a Wedding Details Card?

Imagine this: your guests have just read your beautifully designed main invitation. Their excitement builds as they picture your special day, but then questions start bubbling up.

How do we get there? Can we bring the kids? Where should we stay?

As they move to the next card, a sense of relief washes over them. Every question they had is answered, and the anticipation for your big day grows even stronger.

This is your wedding details card, an essential addition to your wedding invitation suite that ensures your guests are well-prepared and excited for your celebration.

A wedding details card is designed to house all the essential information in a separate note, allowing your main invitation to focus on the key highlights—your names, the date, and the venue.

This smaller card fits neatly within your invitation suite, providing guests with everything they need without cluttering your primary invite. You can even include more than one details card if your celebration spans multiple events or is a destination wedding. These cards are perfect for including information about hotel accommodations, travel, wedding websites, dress codes, and itineraries. If you need to share links, consider using a QR code to keep your card looking neat and modern.

What to Include on a Wedding Details Card

Here's where the magic happens. Your wedding details card is your chance to convey all the essential information in a clear and stylish way. But what should you include?

1. RSVP Information

   Your guests need to know how and when to RSVP. Include a clear deadline and instructions, whether they should mail back an RSVP card, visit your wedding website, or send a text.

2. Hotel Details

   Make your guests' stay as comfortable as possible by providing information on recommended hotels. Include booking codes for special rates and proximity to the venue.

3. Travel Details

   Give your out-of-town guests peace of mind with travel information. This can include directions to the venue, airport details, and transportation options.

4. Maps for Wedding Reception and Celebration Venue

   A small map can be a lifesaver for guests unfamiliar with the area. Highlight key locations like the ceremony site, reception venue, and parking areas.

5. Dress Code

   Guide your guests on what to wear by specifying the dress code. Whether it's black-tie, cocktail, or casual, clear instructions help guests feel comfortable and confident.

6. Wedding Website

   If you have a wedding website, make sure to include the URL. Your website can be a hub for all the extra details that don't fit on the card.

What to Leave Out

While it's tempting to include every bit of information, some things are better left out:

1. Wedding Registry

   This belongs on your website or bridal shower invites, not on your details card.
   

2. Wedding Itinerary

   Save the detailed schedule for your wedding website or a separate itinerary card.
   

How to Design Your Wedding Details Card

Designing your wedding details card doesn't have to be a daunting task. With our wedding invitation suite templates, you can easily create beautiful, cohesive detail cards. Each suite includes a wedding details card template that you can duplicate and customize as needed. These templates are pre-designed to match various wedding themes, so all you need to do is edit the wording to fit your details.

1. Choose a Template: Select a wedding invitation suite template from our collection that matches your wedding theme.
2. Customize the Details: Use the template to add your specific information. You can duplicate the card to create multiple insert cards if needed.
3. Download and Print: Once you're happy with the design, download the final version. You can either send it to your local print shop or use our partner, Prints of Love, for high-quality printing services.

Extra Tips for Writing Your Details Card

1. Be Concise: Your details card should be informative but not overwhelming. Stick to the essentials and avoid lengthy paragraphs.
2. Use Clear Headings: Break up the information with clear headings, making it easy for guests to find what they need quickly.
3. Consistent Design: Ensure your details card matches the overall theme and design of your wedding invitations for a cohesive look.
4. Include Contact Information: Provide a phone number or email address for guests to reach out if they have any questions.
5. Proofread: Double-check all the details for accuracy and typos. Ask a friend or family member to review it as well.
6. Consider a QR Code: If you have additional information on a wedding website, include a QR code for easy access.

Wedding Details Card Wording

The wording on your details card should be clear, concise, and warm. Here are a few examples to get you started:

• RSVP Instructions: "Kindly respond by August 1st. Visit our wedding website at [YourWebsite.com] to RSVP."
• Hotel Information: "We have reserved a block of rooms at [Hotel Name]. Mention 'Smith-Jones Wedding' for a special rate."
• Travel Details: "Flying in? The nearest airport is [Airport Name]. Transportation will be provided from the airport to the venue."
• Dress Code: "Dress Code: Black-tie optional. Feel free to add a splash of your favorite color to celebrate with us!"
• Wedding Website: "For more details and to RSVP, please visit our wedding website: [YourWebsite.com]. You can scan the QR code below to access the site."
• Wedding Reception: "Join us for the reception immediately following the ceremony at [Reception Venue]. Dinner and dancing to follow!"

Digital Wedding Invitations with Details Cards

In today's digital age, many couples opt for digital invitations to simplify the process and make it more eco-friendly. Including a wedding details card in your digital invite is straightforward and practical. We offer a webpage add-on with all our invites, where you can embed your invitation, details, and schedule all in one place.

This digital approach allows for interactive elements like links to your gift registry, Google Maps for directions to the venue, and direct links to hotel accommodations. It's a more streamlined way to keep everything organized and easily accessible for your guests, perfect for couples who prioritize practicality.

Wedding Invitation Details Card Example

Let's look at some beautiful wedding details card examples from our shop. Each card has a unique charm, perfectly complementing its invitation suite.

Sofia Passport Wedding Invitation

This elegant passport-themed invitation includes a chic details card that mirrors the travel motif. Ideal for destination weddings, it provides all the essential travel info and RSVP details in a stylish, cohesive format.

Ambra Fall Wedding Invitation

Chiara Beach Wedding Invitation

SCARLETT Bohemian Wedding Invitation

ELLA Classic Wedding Invitation

Common Questions Brides Ask About Wedding Details Cards

1. How do I decide what information to include on the details card?Focus on essential details like RSVP instructions, accommodation info, travel details, dress code, and your wedding website. Prioritize information that will help your guests plan their attendance.

2. Can I use multiple details cards? Yes! If your wedding has multiple events or is a destination wedding, using more than one details card can help keep the information organized and easy to read.

3. How can I include links without cluttering the card? Consider using QR codes that guests can scan with their smartphones to access more information, such as your wedding website or travel directions.

4. Should I include contact information on the details card? Providing a contact number or email address is a good idea, as it allows guests to reach out with any questions they may have.

Final Thoughts

Your wedding details card is more than just an informational piece; it's a sneak peek into your special day. With these tips, you'll craft a beautiful and incredibly useful card that will ensure your guests feel informed and excited.

Imagine the smiles on your guests' faces as they read through your invite and details cards. Their excitement grows, and their minds buzz with plans and the anticipation of celebrating your special day with you.

 Ready to create your perfect wedding invitation details card? Dive into our wedding invitation collection and find the style that speaks to your heart. Let your invitation suite be a whisper of the wonderful celebration to come, perfectly planned and beautifully detailed.